Utilization

An ownCloud user may share files or entire folders with other individuals. The method of sharing is the same.

Share with another ownCloud user

Hover over the line containing the file or folder to be shared. And then select Share. The following dialog appears.

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In the “share with user or group” text box, enter the user to share with, or the group to share with. Note, as letters are typed, the users and groups who match the typed string will appear. As a short cut, simply select the desired user/group

Setting Permissions on the share

When a file or folder is shared, the permissions may be modified stating what the other user may do with the file/folder. Once the share with user or group has been entered, the dialog will expand as follows.

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If the shared with user has an email address configured, the sharing user may choose to notify the shared with user of the share. To do this, select the checkbox next to “notify by email”. It is important to note, this checkbox appears whether or not the shared with user has email configured.

When sharing a file/folder, it is obvious that the file may be viewed or downloaded. However, if the shared with user is allowed to modify the file in any way, the “can edit” box should be checked. The sharing user may allow the shared with user to update, delete, or re-share the file. Note, by default, all permissions are set.

It should be noted that when sharing a folder, an additional permission, “create” is available. When enabled, the shared to users can create new files and folders within the shared folder.

Setting Expiration Date

ownCloud allows the sharing user to expire a file or folder share at a given date. This expiration applies to all shares within the folder as well. So, if a user expires a folder share, all files within the folder will no longer be shared.

To set an expiration, select the Set expiration date checkbox and then select the expiration date. (The calendar will appear when the mouse is clicked in the Expiration date text box.

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